2016 New York City Apartment Management Checklist

2016 New York City Apartment Management Checklist

New Edition Covers Cooling Tower Maintenance, Pet Law, Mold, eCigs, and More!

Your Book Includes:

  • A calendar of important dates
  • A telephone directory of relevant city and state agencies
  • Access to crucial compliance forms
  • Brand new chapters on Cooling Tower Maintenance and Pets

Now Available!


2016 New York City Apartment Management Checklist is the definitive source of information on the myriad of complex laws that govern the management of New York City apartment buildings. In this completely updated edition for 2016, readers will find clear and comprehensive explanations of all the pertinent rules, regulations, and requirements that owners and managers need to know to stay compliant…and profitable.

Including important discussions of recent laws and forms, the 2016 NYC Apartment Management Checklist gives you access to the forms contained in this edition—as well as bonus forms—all in one place through the convenient online companion site.


The 2016 Edition has been updated to include:

  • A new chapter on Cooling Tower Maintenance discusses Local Law 77 of 2015, which was enacted after an outbreak of Legionnaires’ Disease in New York City. The new law requires the registration of all cooling towers, annual certification, quarterly inspection, and reporting of increased microbes to the Department of Health and Mental Hygiene. The law also mandates the disinfection of cooling towers with levels of microbes that pose potential health risks.
  • A new chapter on Pets covers the New York City “Pet Law,” which allows owners to enforce “no pet” clauses in tenant leases, as long as the owner does so within three months of discovering the lease violation. The chapter also explains exceptions to the waiver, and how the Pet Law may not apply if a tenant can prove that he or she is entitled to keep a dog or other animal for therapeutic reasons as a reasonable accommodation for a disability pursuant to the federal Fair Housing Act.
  • Chapter 8: Building Resiliency Maximization, discusses a new law on the waiver of application and inspection fees for Hurricane Sandy recovery work and the related “Building It Back” recovery program.
  • Chapter 9: Carbon Monoxide Detectors, explains the new rules for installing CO detection systems in commercial buildings, which include “mixed-use” buildings with co-op and condo units.
  • Chapter 12: Exterior Building Wall Inspection, includes new site safety rules for façade projects.
  • Chapter 16: Garbage Removal, covers changes to the refrigerant disposal regulations.
  • Chapter 28: Mold, includes a new section of state labor law that provides that if owners use outside contractors or remediation services to address mold conditions, the company or contractor must be licensed.
  • Chapter 29: No Smoking Law, explains a new law regarding electronic cigarettes.
  • Chapter 31: Oil Tank Registration, Testing & Spills, covers the revised regulations for bulk storage of fuel oil.
  • Chapter 46: Water Conservation, includes new rules for the inspection and reporting of drinking water tanks.

Table of Contents


Table of Forms 

2016 Building Management Calendar 

  1. Air-Conditioning Systems—Federal Law
  2. Air Contamination Disclosure
  3. Asbestos Inspection, Handling & Removal
  4. Backflow Prevention Devices
  5. Boiler/Burner Certification
  6. Boiler Inspections & Access
  7. Building Registration
  8. Building Resiliency Maximization
  9. Carbon Monoxide Detectors
  10. Cooling Tower Maintenance
  11. Elevators
  12. Exterior Building Wall Inspection
  13. Extermination of Insects & Pests
  14. Fire Safety Plans & Notices
  15. Flameproofing of Materials in Common Areas
  16. Garbage Removal
  17. Graffiti
  18. Heat & Hot Water
  19. Keys, Locks & Protective Devices
  20. Lead Paint Disclosure
  21. Lead-Based Paint—Renovation, Repair & Painting
  22. Lead-Based Paint Notice & Inspection Requirements
  23. Lead-Based Paint Hazards—Corrections of
  24. Lead-Based Paint—Work that Will Disturb
  25. Licensed Electricians & Plumbers 
  26. Lighting: Exterior & Interior 
  27. Managing Agents 
  28. Mold 
  29. No Smoking Law 
  30. Noise Abatement 
  31. Oil Tank Registration, Testing & Spills
  32. Painting: Exterior & Interior 
  33. Pets
  34. Recycling
  35. Satellite Dishes & Antennas 
  36. Sidewalk Canopies & Sun Control Devices
  37. Sidewalk Repair, Cleaning & Snow Removal
  38. Sidewalk Sheds, Scaffolding & Netting
  39. Sign Posting
  40. Smoke Detectors
  41. Sprinkler System & Standpipe—Installation, Inspection & Painting
  42. Superintendents & Janitorial Services
  43. Tax Assessments
  44. Waste Compactors & Sprinkler Systems
  45. Water & Sewer Bills
  46. Water Conservation
  47. Window Guards
  48. Miscellaneous Duties


Appendix A: 2016 Building Manager’s Telephone Directory

Appendix B: DHCR Directory

Appendix C: Cooling Tower Vendors

Table of Contents: Online Forms & Tools

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